Mirrormont Country Club
Rental Documents
Please complete and sign Rental Agreement and Pool Rental Consent Form* **only required if you are renting the pool.
All forms, payments and deposits (2 SEPARATE CHECKS) must be provided, prior to rental, to Amy Summers
Mirrormont Country Club Rental Policy
Fee Schedule
$5.00 per hour for Exclusive use of Activity Room (two-hour minimum up to a maximum of $50 per day)
$50.00 per day flat rate for any rental that includes the use of the pool (after 6:00PM)
$5.00 per hour Extra to add Exclusive use of one Tennis Court to the rental of the activity room
General
Scheduling
Mirrormont Country Club Rental Policy Cont’d
Pool Rental
Failure to adhere to the Rental Policy shall result in review by the Board of Trustees and the member may be subject to loss of rental privileges.
Mirrormont Country Club
Rental Agreement
Club Reservation Date:________________________
I am a member in good standing, have read and understand the Rental Policy and agree to abide by the rules. I understand that failure to adhere to the rules shall result in review by the board of trustees and may result in the loss of rental privileges:
Name: Date:______________________
Activity Room Reserved from: ______ to ______ = _____* hrs @ $5.00 = $ ________** (*2 hour minimum, rounded up to the nearest hour and must include set up and clean-up time)
**If pool use is added a flat fee of $50.00 (in place of hourly fee) applies = $ _________ Tennis Court Added from: ______ to ______ = _____ hrs @ $5.00 = $ _________
Total Fee for Reservation: $ _________
A $50.00 security deposit must accompany the rental payment (separate check please.) This fee will be returned after the rental provided that the facility is found in good order and has been cleaned in accordance with the rental-clean up checklist. Any cleaning or security fees in excess of the deposit amount shall be attached to the renting member’s billing statement. Checks should be made payable to MCC or Mirrormont Country Club.
Total Number of Guests: Adults: ______ Children: ________
Pool Use? Yes [ ] No [ ]
If yes, please also complete and sign the Consent Form for Pool Use
Will More than 5 Children under 18 be swimming? Yes [ ] No [ ]
If Yes, please note rental policy regarding Lifeguards
Purpose of Party (B-day, Anniversary, etc.):____________________________________
Please complete and sign this form in its entirety. If renting the pool, you must also complete and sign the Consent Form for Pool Rental.
By signing below, you are acknowledging that you have read the MCC Rental Policy and agree to abide by the rules set forth in the MCC Rental Policy. Failure to adhere to the Rental Policy shall result in review by the Board of Trustees and the member may be subject to loss of rental privileges.
Signature: ______________________________________
If you have any questions please contact Amy Summers, Rental Trustee 425-391-0088
Mirrormont Country Club Pool Rental Consent Form
This consent and waiver (“Consent”) is made and executed as of the ____ day of _____________, 20____, by the undersigned Member(s). Member’s written acceptance of the terms of this consent is a condition imposed by the Mirrormont Country Club Board of Trustees and it’s Members (“MCC”). Member acknowledges and agrees as follows:
1. Member has read the MCC rules and agrees to abide by them.
2. Member understands that the Swimming Pool is hazardous to those persons who have not been trained to swim, or whose physical or mental condition renders them unable to swim capably at all times.
3. Member will also be present when member’s guests are using or occupying the swimming pool.
4. Member will provide a deep water certified lifeguard for any swimmers age 18 and younger. Member will provide a copy of the lifeguard’s current certification to the Assistant Pool Trustee.
5. When renting the pool and club, the renting member understands that the MCC DOES NOT PROVIDE A LIFEGUARD ON DUTY AT THE SWIMMING POOL, and that all Users (including children) are SWIMMING AT THEIR OWN RISK. Member ASSUMES THE RISK, for himself/herself and all of his/her guests.
6. Member executes this Consent on his/her own behalf and on behalf of his/her estate, heirs, executors, administrators, representatives and assigns, and on behalf of Owner's family (including children), guests, and tenants. This Consent is intended for the benefit of the MCC, its board of Trustees, Directors and Officers and other Members and successors. Member expressly agrees that this consent is intended to be as broad and inclusive as permitted by the laws of the State of Washington and that, if any portion of this Consent is held invalid, the balance shall; notwithstanding, continue in full legal force and effect.
Member has carefully read this consent, knows and understands the content of this consent, and member signs this consent as member’s own free act and in doing so agrees to fully abide and comply with every requirement of this consent.
Date: _________________ ____________________________________________________
Signature
____________________________________________________
Printed Name
Lifeguard’s Name__________________________________________________________
(if not known at this time, this can be completed by Rental Trustee after Renting Member has confirmed their lifeguard and provided the name to the Rental Trustee)
Mirrormont Country Club
Rental Clean Up Check List INSIDE: __
decorations down - all staples, tape, pins & nails removed
__
empty garbage outside to big bins near shed
__
trash can liners replaced
__
scour sink with barkeepers friend and wipe dry
__
wash down all counter tops
__
clean stove tops, wipe oven spills
__
wash all dishes, trays, glassware if used
__
run dishwasher and EMPTY*
__
clean inside microwave if used
__
sweep kitchen floor
__
wet mop kitchen floor
__
sweep flagstone floors
__
vacuum carpeted areas
__
sweep bathroom floors
__
remove all food from refrigerator & freezer (no ice please!)
__
clean all table surfaces used
__
fold and stack all tables (wall next to exit to tennis courts)
__
stack chairs (4 per stack) and place along non-windowed walls
__
launder all table linens and re-hang in store rooms*
*check with rental trustee-dishwasher should be emptied and linens replaced by following day, however if another rental is scheduled directly after yours then you may be required to complete this on the same day as your rental.
OUTSIDE: __
remove any signs or balloons used for direction to clubhouse
__
pick up all toys in pool area
__
umbrellas back in down position
__
table tops cleaned
__
patio chairs arranged neatly (off of grass area)
__
BBQ grill cleaned
NOTE: The cleanup procedure should be completed immediately following the rental. The facility will be inspected by the next day by the rental trustee. If any further cleanup is required you will be notified and given an opportunity to complete it within a timeframe set by the rental trustee.
Rental Party: __________________________________ Rental Date : __________
Rental Documents
Please complete and sign Rental Agreement and Pool Rental Consent Form* **only required if you are renting the pool.
All forms, payments and deposits (2 SEPARATE CHECKS) must be provided, prior to rental, to Amy Summers
Mirrormont Country Club Rental Policy
Fee Schedule
$5.00 per hour for Exclusive use of Activity Room (two-hour minimum up to a maximum of $50 per day)
$50.00 per day flat rate for any rental that includes the use of the pool (after 6:00PM)
$5.00 per hour Extra to add Exclusive use of one Tennis Court to the rental of the activity room
General
- Rental of the Club entitles the renter to exclusive use of only the activity room for a period of time specified in a signed rental contract. The grounds, entry hall, kitchen, restrooms, showers, pool, playground and tennis court are available to all members at all times.
- The fees charged are a premium to offset the reduced availability to other members and assure the private use of the activity room for a specific date and time. Time used is calculated by rounding up to the nearest hour.
- The Board of Trustees must approve any rentals exceeding the maximum activity room capacity of 75 persons in advance. Also, the board must approve any rentals that include the use of the pool and exceed 50 persons in number, in advance of the rental.
- The Club may not be used for commercial purposes, except by approval of the Board of Trustees.
5. Only adult members (18 or older) may rent the Club. The member renting the Club must be personally present at all times during the rental period. - Mirrormont Country Club (clubhouse and grounds) is a non-smoking facility.
- Alcohol must not be left unattended on the premises under any circumstances.
- The renting member must insure adequate supervision for the function and clean the facility after use. A copy of the rental-cleaning checklist will accompany the rental agreement prior to use. Any cleaning or security fees in excess of the deposit amount shall be attached to the renting member’s billing statement.
- Water balloons are NOT allowed in the clubhouse, on its grounds, or in the pool.
Scheduling
- Use of the Club or its furnishings must be scheduled in advance with the Rental Trustee. Two weeks advance payment of the security deposit and rental fee (two separate checks) is required to guarantee your reservation. A signed rental agreement must accompany member’s payment.
- Club business has priority over other uses and is not charged rental.
Mirrormont Country Club Rental Policy Cont’d
Pool Rental
- If renting the pool, the renting member must complete and sign the MCC Rental Agreement and Pool Rental Consent Form, and provide it to the Rental Trustee prior to the event.
- Pool rental is restricted to after 6pm and is non-exclusive.
- It is required that a Deep Water Certified Lifeguard be hired for parties that have more than 5 children under the age of 18 years old in attendance.
- If member has 5 or fewer minor children attending and swimming at the party, member must provide adequate adult supervision of those children.
- If you choose to hire a certified lifeguard that is not on the MCC list, they will be required to provide a copy of their current lifeguard certification to be filed on premises, as well as to review and initial the MCC pool rules before the event.
- Lifeguard must bring his/her own Whistle; Additional fee will be charged to the lifeguard for MCC to provide a signaling device.
- Lifeguard must wear clothing which distinguishes them as the lifeguard. Extra T-shirts are available to be borrowed from MCC.
- All Lifeguards are required to use the MCC supplied rescue tube when observing children from the pool deck.
- The renting member must insure adequate supervision in the pool, all clubhouse rules must be followed by guests, it is the renting member’s responsibility to share the clubhouse rules with their guests.
- No persons wearing dripping wet bathing suits should be in the clubhouse on the carpeted area. The tile hallway and kitchen areas must be mopped up of any excess water following the event.
- Absolutely NO glass allowed on the pool deck. All drinks must be in plastic or aluminum containers.
- The extra fees charged are a premium to offset the reduced availability to other members and to pay for the additional requirement of pool chemicals for the increased bather load.
- The member renting the Club with pool use must be personally present at all times during the rental period.
Failure to adhere to the Rental Policy shall result in review by the Board of Trustees and the member may be subject to loss of rental privileges.
Mirrormont Country Club
Rental Agreement
Club Reservation Date:________________________
I am a member in good standing, have read and understand the Rental Policy and agree to abide by the rules. I understand that failure to adhere to the rules shall result in review by the board of trustees and may result in the loss of rental privileges:
Name: Date:______________________
Activity Room Reserved from: ______ to ______ = _____* hrs @ $5.00 = $ ________** (*2 hour minimum, rounded up to the nearest hour and must include set up and clean-up time)
**If pool use is added a flat fee of $50.00 (in place of hourly fee) applies = $ _________ Tennis Court Added from: ______ to ______ = _____ hrs @ $5.00 = $ _________
Total Fee for Reservation: $ _________
A $50.00 security deposit must accompany the rental payment (separate check please.) This fee will be returned after the rental provided that the facility is found in good order and has been cleaned in accordance with the rental-clean up checklist. Any cleaning or security fees in excess of the deposit amount shall be attached to the renting member’s billing statement. Checks should be made payable to MCC or Mirrormont Country Club.
Total Number of Guests: Adults: ______ Children: ________
Pool Use? Yes [ ] No [ ]
If yes, please also complete and sign the Consent Form for Pool Use
Will More than 5 Children under 18 be swimming? Yes [ ] No [ ]
If Yes, please note rental policy regarding Lifeguards
Purpose of Party (B-day, Anniversary, etc.):____________________________________
Please complete and sign this form in its entirety. If renting the pool, you must also complete and sign the Consent Form for Pool Rental.
By signing below, you are acknowledging that you have read the MCC Rental Policy and agree to abide by the rules set forth in the MCC Rental Policy. Failure to adhere to the Rental Policy shall result in review by the Board of Trustees and the member may be subject to loss of rental privileges.
Signature: ______________________________________
If you have any questions please contact Amy Summers, Rental Trustee 425-391-0088
Mirrormont Country Club Pool Rental Consent Form
This consent and waiver (“Consent”) is made and executed as of the ____ day of _____________, 20____, by the undersigned Member(s). Member’s written acceptance of the terms of this consent is a condition imposed by the Mirrormont Country Club Board of Trustees and it’s Members (“MCC”). Member acknowledges and agrees as follows:
1. Member has read the MCC rules and agrees to abide by them.
2. Member understands that the Swimming Pool is hazardous to those persons who have not been trained to swim, or whose physical or mental condition renders them unable to swim capably at all times.
3. Member will also be present when member’s guests are using or occupying the swimming pool.
4. Member will provide a deep water certified lifeguard for any swimmers age 18 and younger. Member will provide a copy of the lifeguard’s current certification to the Assistant Pool Trustee.
5. When renting the pool and club, the renting member understands that the MCC DOES NOT PROVIDE A LIFEGUARD ON DUTY AT THE SWIMMING POOL, and that all Users (including children) are SWIMMING AT THEIR OWN RISK. Member ASSUMES THE RISK, for himself/herself and all of his/her guests.
6. Member executes this Consent on his/her own behalf and on behalf of his/her estate, heirs, executors, administrators, representatives and assigns, and on behalf of Owner's family (including children), guests, and tenants. This Consent is intended for the benefit of the MCC, its board of Trustees, Directors and Officers and other Members and successors. Member expressly agrees that this consent is intended to be as broad and inclusive as permitted by the laws of the State of Washington and that, if any portion of this Consent is held invalid, the balance shall; notwithstanding, continue in full legal force and effect.
Member has carefully read this consent, knows and understands the content of this consent, and member signs this consent as member’s own free act and in doing so agrees to fully abide and comply with every requirement of this consent.
Date: _________________ ____________________________________________________
Signature
____________________________________________________
Printed Name
Lifeguard’s Name__________________________________________________________
(if not known at this time, this can be completed by Rental Trustee after Renting Member has confirmed their lifeguard and provided the name to the Rental Trustee)
Mirrormont Country Club
Rental Clean Up Check List INSIDE: __
decorations down - all staples, tape, pins & nails removed
__
empty garbage outside to big bins near shed
__
trash can liners replaced
__
scour sink with barkeepers friend and wipe dry
__
wash down all counter tops
__
clean stove tops, wipe oven spills
__
wash all dishes, trays, glassware if used
__
run dishwasher and EMPTY*
__
clean inside microwave if used
__
sweep kitchen floor
__
wet mop kitchen floor
__
sweep flagstone floors
__
vacuum carpeted areas
__
sweep bathroom floors
__
remove all food from refrigerator & freezer (no ice please!)
__
clean all table surfaces used
__
fold and stack all tables (wall next to exit to tennis courts)
__
stack chairs (4 per stack) and place along non-windowed walls
__
launder all table linens and re-hang in store rooms*
*check with rental trustee-dishwasher should be emptied and linens replaced by following day, however if another rental is scheduled directly after yours then you may be required to complete this on the same day as your rental.
OUTSIDE: __
remove any signs or balloons used for direction to clubhouse
__
pick up all toys in pool area
__
umbrellas back in down position
__
table tops cleaned
__
patio chairs arranged neatly (off of grass area)
__
BBQ grill cleaned
NOTE: The cleanup procedure should be completed immediately following the rental. The facility will be inspected by the next day by the rental trustee. If any further cleanup is required you will be notified and given an opportunity to complete it within a timeframe set by the rental trustee.
Rental Party: __________________________________ Rental Date : __________
